FAQ'S

We love to make the gents feel equally special on the big day. We make small floral clusters that get pinned onto their jackets. You are also welcome to send us inspiration images of what you would like these to look like. But first, make sure that your group of men actually want these, as many guys often opt for another unique or customised pin idea.

Some venues have a coded envelope safe (Inimitable has one), but others do not… It is always best to check in with them first and see if another gift box option needs to be made. 

By definition: A groom who begins to panic about all details anywhere between 24 and 48 hours before the wedding. Should you encounter one of these, let us handle it… We are trained and ready!

There is nothing more special for us, than meeting your friends and families. They are always a reflection on you and after the journey we all walked together, it is an honour to meet them. Please remember that they are your guests and if one goes rogue, we will have to chat to you first so that we always keep you in the loop before addressing someone or solving a situation should it arise on your special day.

Although we don’t sleep a lot in this industry (especially over weekends), we do like to sleep during the week. Please note that we will not answer the office phone at night time, before office hours or on a Monday, unless it is indicated as a true situation of emergency.

We know all the super places to go – so if you ever need advice on what and where is great, we will be able to help. As a wedding planning company we have also partnered with Priority Escapes to help give our couples the best prices and unforgettable honeymoons. Please chat to us about this – It is SO worth it and John and I speak from experience.

So Pretty!! BUT please always let us know the rough age of the children or adults wanting these. The size of a flower girls head vs your dad might differ and then they just won’t look as stunning hehe. Also make sure the person is comfortable wearing this and won’t perhaps prefer a woven basket with petals or a small bouquet.

Your invoice will be paid in 4 parts to make the payments easier to manage on you. 25% of the invoice will need to be paid upon booking. 50% of the invoice will need to be paid 6 months prior to your wedding date. 75% of the invoice will need to be paid after your mock up. 100% of your invoice will need to be paid in full 30 days prior to your wedding day. Please feel free to speak to our Accounts Manager if you are ever unsure about something with regards to your invoice, to can reach Saskia via – accounts@zk-ec.com

All invoices can be altered and adjusted up until 30 days prior to the wedding day. NO further changes will be accepted after this deadline as we place all orders 30 days prior to your wedding. 

John is a director of both Zavion Kotze Events Company and Inimitable Wedding Venue. He is mostly responsible for venue related matters, however, as a wedding planner he is more than happy to help if need be. He also has great jokes.

We prefer to keep the number of candles and hard liquor on kids tables to a minimum (naturally) so please let us know if you have a different idea of a kids table and we will do what we can to make it not only wonderful for them, but also keep your reception hall looking gorgeous!

 As mentioned our lawyers truly are everything they need to  be; efficient, ruthless and terrifying. We try not to talk to  them if not needed. However please let us know if you need  any clarification on legal clauses. John is our in-house  legal consultant and can advise you on how to sign contracts  and clarify any points on your contract. 

We are always happy to help you move flowers from one area of your wedding to another. Sadly floral arches weigh in at about 200kg and are near impossible to move without damages.

We LOVE your new black diamond studded Christian Louboutin shoes and the matching earrings. Please do not ask us to move them for you. We would hate to be blamed if they went missing or were accidentally damaged in any way.

We are closed on Mondays. It is our one day off a week. Please let us sleep – odds are we only got a few hours sleep from Thursday through the weekend as we are working at weddings. We need this day off, so please excuse us for not taking your calls or answering your emails.

Our office hours are from 09:30 to 16:30; Tuesday to Friday and 9:30 to 12:00; Saturday to Sunday. We will do our best to accommodate you outside of work hours where possible.

Your invoice will be paid in 5 separate payments:

50% – Of the Wedding Planning fee upon accepting this service.
25% – Of the ZKEC estimate invoice to be paid upon accepting the invoice.
25% – Paid 6 months prior to your wedding day.
25% – Paid after your mock up and table preview.
25% + 50% (Including the Wedding Planning fee) – To be paid 30 days prior to your wedding. Changes will be accepted on the invoice up to 30 days prior to the wedding day. NO further changes will be accepted after this. The invoice will also be adjusted continuously as the final costs of suppliers come through.

Please send us a copy when you make a payment. John seems to have a filing fetish, so the more info you can send us to place on file, the better.

We know you MUST HAVE THEM at your wedding, however mother nature sometimes has other plans. Peonies grow for a very limited time of the year. They bloom at the end of April through May. However from open, they only last 10 days – this makes getting them into SA rather tricky. We will do everything in our power to get them for you. (We even have a grower in France who helps us out of season where possible, but we cannot always guarantee this).

The process for flowers and décor weddings is as follows:

1 – First styling meeting (Where we discuss the full look that makes up your wedding day).

2 – A quotation is sent to you based on the first meeting notes.

3 – Adjustments to the quotation (You can let us know if there are any adjustments that we need to make or a budget we need to stick within). 4 – Acceptance of the quotation and 25% deposit of the quotation to be paid.

5 – We will book you in for a mock up (so you can see the look of the wedding).

6 – The invoice will be adjusted based on the changes at the mock up and a further 25% of the invoice is to be paid.

7 – 25% of the invoice to be paid (6 months before) – this may move in order dependant on when your wedding is taking place.

8 – We will book you in for a final meeting.

9 – Final adjustments to the invoice is made and the full remaining invoice amount is then due.

10 – The wedding day, we will set up all items as per the final invoice – YAY!

The process for Event Management weddings is as follows:

1 – First styling meeting (Where we discuss the full look that makes up your wedding day).

2 – A quotation is sent to you based on the first meeting notes.

3 – Adjustments to the quotation (You can let us know if there are any adjustments that we need to make).

4 – Acceptance of the quotation and 25% of the quotation to be made.

5 – We will book you in for a mock up (So you can see the look of the wedding).

6 – The invoice will be adjusted based on the changes at the mock up and 25% of the invoice is to be paid.

7 – 25% of the invoice to be paid (6 months before) – this may move in order dependant on when your wedding is taking place).

8 – We will book you in for a final meeting and start working on your wedding event timing document.

9 – Final adjustments to the invoice is made and the full invoice amount is then due.

10 – The wedding day, we will set up all items as per the final invoice as well as ensure that the entire wedding day runs smoothly – YAY!

The process for Wedding Planning weddings is as follows:

1 – First styling meeting (Where we discuss the look and various suppliers).

2 – A Wedding Planning services quotation is then sent to you.

3 – 50% of the Wedding Planning fee is to be paid.

4 – A full wedding budget is sent to you based on the discussions at the first meeting as well as a mood board.

5 – Adjustments to the budget (You can let us know if there are any adjustments that we need to make).

6 – Acceptance of the budget which will then be invoiced to you.

7 – 25% of the invoice is to be made.

8 – Suppliers will then be booked according to what we have agreed upon to book on your behalf and as per the budget.

9 – We will book you in for a mock up (So you can see the look of the wedding).

10 – The invoice will be adjusted based on the changes at the mock up and 25% of the invoice is to be paid.

11 – 25% of the invoice to be paid (6 months before) – this may move in order dependant on when your wedding is taking place).

12 – We will book you in for a final meeting. 13 – Final adjustments to the invoice is made and the full invoice amount is then due.

14 – The wedding day, we will set up all items as per the final invoice. We will also be there to ensure that the wedding day runs smoothly – YAY.

This is the first “estimate” that you will receive from us. It is however only an estimate based on all the ideas we have spoken about in your styling meeting – so please don’t get a fright if things start off a little high, we can always make adjustments. Let us know if you would like any changes or if you would like to change to budget amount so that we can ensure you get the most value and ideas for your spend.

We have done many weddings around the world and have been blessed enough to be part of almost every type of religious ceremony, however, if there are aspects of your religion that you would like us to be 100% sure on, please let us know. It is always our goal to not only respect, but celebrate every religion.

I think it is generally an American thing, but sometimes couples want to do a rehearsal or walk through. Please let us know if we can help in any way in conjunction with the venue’s availability.

If you have not paid for the Event Management Services, we cannot put your name cards etc out for you. Your bridal and groom’s parties will be responsible for this. We also do not stock any stationery that we can borrow or hire to any clients, including table numbers.

Yes they need to sit down and it shows great respect towards them if you offer them a seat at a table. It is always much easier to seat all suppliers at one table, usually not with the guests as this can make it very awkward for your special guests.

Please feed them. They are working at your wedding and will get hungry at some point. It is the right thing to feed them. We do however believe that they should never drink alcohol on your wedding day- they are there to work – we can tell them that on your behalf if you would like.

This is very important to have for the day to ensure that everyone knows which table they are seated at. We suggest placing these at the canapés area as this is the area that the guests spend most of their free time and they have an opportunity to find their names before heading into the reception hall. It is also normally helpful to then move these to just outside the door of the hall as guests enter. The venue will normally assist with this.

Every man knows what looks great on them and what suit they want for the special day. As much as we would LOVE to see them looking dapper before the wedding day, we do not get too involved with these meetings. If however you do need some suggestions as to where to go, we are happy to assist with recommendations – Like the incredible team at Brereton Bespoke, wink wink.

No matter how hard you try, you cannot fit more than 10 people at a round or square table. Even if your cousin Sharon’s new paleo diet has helped her drop to a size 28 waist, we simply cannot do it. During Covid-19 we suggest you rather opt for a maximum of 8 pax per table to allow for proper social distancing.

Thank you gifts are a very traditional way to say thank you to all the special people in your lives that made an effort to be at the wedding. This tradition is becoming outdated and can be a wasteful spend of your budget. If you feel that you really would like to give them something, we suggest that it is something that they can eat or drink – these gifts always go down well.

We will happily do a wedding timeline when you have taken our Event Management or Wedding Planning Services. This will cover who needs to arrive when, what is happening as well as all of the MC’s announcements and duties. We will send you the draft after the final meeting for you to alter and sign off before we send this to suppliers in the week leading up to the wedding.

So pretty and such a cool way to make your dance floor pop! Your supplier will need to take responsibility for the installation of this. None of us were any good at Arts and Crafts at school, so perhaps not a good idea to make us stick it down.

Wedding suppliers are there to ensure your wedding day is perfect and to take care of you, the beautiful couple. Each vendor however requires different things according to their contract (For eg. a soft drink every 2 hours to be covered by the bridal couple). Please ensure that you inform us and cover all of their needs to make them as happy as possible on the day as this will return the best possible service delivered back to you.

Some brides love to practice walking. You are welcome to – we might even join you if able too! Please just let us know if you want to do a walk through at the venue and we will schedule it in for you.

Gossip Girl here… We do walk a great journey with you towards your wedding day and we love to create wonderful relationships with you. You are welcome to share all of your ‘gossip’ with us too.